PRIVACY POLICY

Privacy Policy

Base Defence Gym (BDG)
Effective Date: 22 June 2025

This Privacy Policy explains how Base Defence Gym (“BDG”, “we”, “our”, or “us”) collects, uses, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and other applicable laws.

1. Who We Are

Base Defence Gym is a martial arts and fitness facility based in London, UK. Our address is:

Unit G1, 43–49 Fowler Road, Hainault, IG6 3FF
Email: info@basedefencegym.com

We are the data controller responsible for your personal data.

2. What Information We Collect

We may collect and process the following types of personal data:

  • Contact information (name, phone number, email, address)

  • Health or medical information (if voluntarily provided for safety reasons)

  • Emergency contact details

  • Payment information (handled securely by third-party processors)

  • Class attendance and usage data

  • Photographs or video footage (for promotional use, with notice)

3. How We Use Your Data

We process your personal data to:

  • Manage your membership and class bookings

  • Ensure your health and safety during training

  • Contact you with updates or changes to classes, facilities, or policies

  • Process payments and manage billing

  • Promote BDG via photos or videos taken during sessions (with your knowledge)

  • Improve our services and facilities

We will only use your data for these purposes and within the scope of legitimate interest or your consent.

4. Legal Bases for Processing

We process your data under one or more of the following legal bases:

  • Contractual necessity – to provide you with access to our services

  • Legitimate interest – for general operational purposes

  • Consent – for optional uses like marketing or photography

  • Legal obligation – where required by applicable law

5. How Your Data Is Stored

Your data is stored securely, whether in physical form or on password-protected digital systems. Payment details are processed by secure, PCI-compliant providers. We retain data only for as long as necessary to fulfil its purpose.

6. Sharing Your Data

We do not sell your data. We may share it with:

  • Trusted third-party service providers (e.g. payment processors, booking systems)

  • Emergency services, if required

  • Legal or regulatory bodies if required by law

All third-party providers are contractually obliged to safeguard your data.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request erasure of your data (“right to be forgotten”)

  • Object to or restrict certain types of processing

  • Withdraw consent at any time (for consent-based processing)

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO)

8. Marketing

We may contact you via email about class updates, gym news, or promotions — but only with your consent. You can opt out at any time using the unsubscribe link or by contacting us directly.

9. Cookies & Website Use

If you visit our website, we may use cookies to analyse traffic and improve the user experience. You can disable cookies through your browser settings.

10. Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes via email or by posting the updated policy on our website.

11. Contact Us

If you have any questions or concerns about your personal data, please contact:
Email: info@basedefencegym.com
Address: Unit G1, 43–49 Fowler Road, Hainault, IG6 3FF